Privacy policy

 

I. Name and address of the controller

The controller within the meaning of the General Data Protection Regulation and other national data protection laws of the Member States as well as other data protection regulations is:

Prof. Dr. Christian Stegmann
DESY
Platanenallee 6
15738 Zeuthen

 

II. General information on data processing

1. Scope of personal data processing

We collect and use personal data only to the extent necessary to provide our services. The collection and use of personal data of users of our website is generally only carried out with their consent. An exception applies in cases where prior consent cannot be obtained for practical reasons and the processing of the data is permitted by law.

 

2. Legal basis for the processing of personal data

Insofar as we obtain the consent of the data subject for the processing of personal data, Article 6(1)(a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis for the processing of personal data.

When processing personal data that is necessary for the performance of a contract to which the data subject is party, Art. 6(1)(b) GDPR serves as the legal basis. This also applies to processing operations that are necessary for the implementation of pre-contractual measures.

Where the processing of personal data is necessary for compliance with a legal obligation to which our foundation is subject, Art. 6(1)(c) GDPR serves as the legal basis.

Where the processing of personal data is necessary to protect the vital interests of the data subject or another natural person, Art. 6(1)(d) GDPR serves as the legal basis.

If processing is necessary to safeguard a legitimate interest of our foundation or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the former interest, Art. 6 para. 1 lit. f GDPR serves as the legal basis for processing.

 

3. Data deletion and storage period

The personal data of the data subject will be deleted or blocked as soon as the purpose of storage no longer applies. Storage may also take place if this has been provided for by European or national legislators in EU regulations, laws or other provisions to which the controller is subject. The data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfilment of a contract.

 

III. Data processing in connection with the use of our website

1. Provision of the website and log files

Description and scope of data processing

Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer.

The following data is collected:

  1. Information about the browser type and version used
  2. The user's operating system
  3. The user's internet service provider
  4. The user's IP address
  5. Date and time of access
  6. Websites from which the user's system accesses our website
  7. Websites accessed by the user's system via our website

The data is also stored in our system's log files. This data is not stored together with other personal data of the user.

Legal basis for data processing

The legal basis for the temporary storage of data and log files is Article 6(1)(f) GDPR.

Purpose of data processing

The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user's computer. For this purpose, the user's IP address must remain stored for the duration of the session. Storage in log files is carried out to ensure the functionality of the website. In addition, the data serves to optimise the website and to ensure the security of our information technology systems. The data is not evaluated for marketing purposes in this context. These purposes also constitute our legitimate interest in data processing pursuant to Art. 6 para. 1 lit. f GDPR.

Duration of storage

The data will be deleted as soon as it is no longer required for the purpose for which it was collected. In the case of data collection for the provision of the website, this is the case when the respective session has ended. In the case of data storage in log files, this is the case after three months at the latest. Storage beyond this period is possible. In this case, the IP addresses of the users are deleted or anonymised so that it is no longer possible to identify the calling client.

 

2.  Use of cookies

Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in the internet browser or by the internet browser on the user's computer system. When a user visits a website, a cookie may be stored on the user's operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is visited again.

We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a page change.

We also use cookies on our website to analyse the surfing behaviour of users.

The following data is stored and transmitted in the cookies:

  1. Search terms entered
  2. Language settings
  3. Frequency of page views
  4. Login information
  5. Use of website functions

The user data collected in this way is pseudonymised by technical measures. This means that it is no longer possible to assign the data to the user who accessed the website. The data is not stored together with other personal data of the users.

When accessing our website, users are asked to consent to the use of cookies. For more details on the use of Google Web Fonts, please refer to section 8 of the privacy policy.

Legal basis for data processing

The legal basis for the processing of personal data using cookies is Art. 6 (1) lit. f GDPR for technically necessary cookies and Art. 6 (1) lit. a GDPR for cookies used for analysis purposes.

Purpose of data processing

The purpose of using these cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these, it is necessary that the browser is recognised even after a page change.

Cookies are used for analysis purposes to improve the quality of our website and its content.

Duration of storage, objection and removal options

Cookies are stored on the user's computer and transmitted to our site by the user. You can deactivate or restrict the transmission of cookies by changing the settings in your internet browser. If cookies are already stored, they can be deleted at any time, even automatically. If cookies are deactivated for our website, it may no longer be possible to use all the functions of the website to their full extent.

 

3. Use of Google Web Fonts

Description

This website uses Google Web Fonts to integrate fonts used on this website. When visiting the website, the browser establishes a connection to Google's servers. In doing so, the user's browser transmits information for the uniform display of the website. This includes browser and device data as well as the user's IP address. According to Google, these requests are collected separately from other Google services.

IP address

The IP address transmitted by your browser as part of Google Analytics is not merged with other Google data.

Purpose

With Google Fonts, we use fonts on our website that we do not upload to our server. Google Fonts improves the quality of our website, as the fonts are optimised for the web, which saves data volume and is particularly suitable for mobile devices. This keeps the file size low and ensures fast loading times.

The legal basis for the use of Google Analytics is Art. 6 (1) (f) GDPR.

Third-party provider

Third-party provider information: Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland, Fax: +353 (1) 436 1001. Terms of use: Policies.google.com/privacy

 

4. Data processing in connection with your application on TeamTailor.com

Login area

You will be assigned user accounts to use the login area. The respective email addresses of the authorised users are processed to create these user accounts. The authorised users assign their own passwords. Furthermore, additional personal data, in particular personal master data and contact details, may be provided as part of the access process. The processing of personal data is based on the user relationship and the existing contractual relationships in accordance with Art. 6 (1) sentence 1 lit. b) GDPR. Personal data will be deleted after 6 months if you do not consent to longer storage or if you close your account. The account will automatically inform you about job vacancies at our company.

Processing of applicant data

When you apply for a position with us, we process the information we receive from you during the application process, e.g. through your application letter, CV, references, correspondence, telephone or verbal information, or when you use the contact form provided on our website. In addition to your contact details, information about your education, qualifications, work experience and skills is particularly relevant to us.

Your data will initially be processed exclusively for the purpose of carrying out the application process. If your application is successful, it will become part of your personnel file and will be used for the purpose of implementing and terminating the employment relationship and will be deleted in accordance with the regulations applicable to personnel files. If you withdraw your application, we will of course delete your data. Please note that any false statements or omissions may result in rejection or subsequent contestation of the employment contract.

The legal basis for data processing in the application process and as part of the personnel file is Art. 88 (1) GDPR in conjunction with § 11 (1) SächsDSDG and, if you have given your consent, for example by sending information that is not necessary for the application process, your consent in accordance with Art. 6 (1) (a) GDPR. You may also revoke your consent at any time with effect for the future. The data concerned will then be deleted immediately. In this case, please send your revocation to Datenschutz@dzastro.de, stating your full name and email address. In cases provided for by law, the data may be blocked instead of deleted.

Please note that CVs, references and other data you submit for application purposes may also contain special categories of personal data within the meaning of Art. 9 (1) GDPR. We do not generally require special categories of personal data for the application process. We kindly ask you not to send us any such information in advance. If, in exceptional cases, such information is relevant to the application process, we will process it together with your other application data. This may, for example, concern information about a severe disability, which you can provide to us voluntarily and which we then have to process in order to fulfil our special obligations with regard to severely disabled persons. In these cases, the processing serves to exercise rights or fulfil legal obligations under labour law, social security law and social protection law. The legal basis for data processing is Art. 9 (2) (b) GDPR in conjunction with § 11 (2) sentence 1 SächsDSDG.

We also offer you the option of providing your LinkedIn account details when applying. This is voluntary information in accordance with Art. 6(1)(a) GDPR, and we will take your account details into account in the application process if you provide them.

The data transmitted will be deleted if you withdraw your application (revocation must be sent to Datenschutz@dzastro.de) or if we are unable to offer you a position, at the earliest six months after the end of the application process. This does not apply if legal provisions prevent deletion or if further storage is necessary for the purpose of providing evidence or if you have consented to longer storage.

 

IV. Rights of the data subject

If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:

 

1. Right of access

You may request confirmation from the controller as to whether personal data concerning you is being processed by us.

If such processing takes place, you may request the following information from the controller:

  1. the purposes for which the personal data are processed;
  2. the categories of personal data that are processed;
  3. the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;
  4. the planned duration of storage of the personal data concerning you or, if specific information on this is not possible, criteria for determining the storage period;
  5. the existence of a right to rectification or erasure of the personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing;
  6. the existence of a right to lodge a complaint with a supervisory authority;
  7. any available information on the origin of the data if the personal data is not collected from the data subject;
  8. the existence of automated decision-making, including profiling, pursuant to Article 22(1) and (4) of the GDPR and, at least in these cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

You have the right to request information about whether personal data concerning you is being transferred to a third country or to an international organisation. In this context, you may request to be informed about the appropriate safeguards pursuant to Article 46 GDPR in connection with the transfer.

 

2. Right to rectification

You have the right to request the controller to rectify and/or complete your personal data if it is inaccurate or incomplete. The controller must rectify the data without delay.

 

3. Right to restriction of processing

You may request the restriction of the processing of personal data concerning you under the following conditions:

  1. if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
  2. the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;
  3. the controller no longer needs the personal data for the purposes of the processing, but you require it for the establishment, exercise or defence of legal claims; or
  4. you have objected to processing pursuant to Article 21(1) of the GDPR and it is not yet clear whether the legitimate grounds of the controller override your grounds.

If the processing of personal data concerning you has been restricted, such data may – apart from its storage – only be processed with your consent or for the assertion, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or a Member State.

If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.

 

4. Right to erasure

Obligation to erase

  1. You may request that the controller erase personal data concerning you without undue delay, and the controller is obliged to erase such data without undue delay if one of the following reasons applies:
  2. The personal data concerning you is no longer necessary for the purposes for which it was collected or otherwise processed.
  3. You withdraw your consent on which the processing was based in accordance with Art. 6(1)(a) or Art. 9(2)(a) GDPR, and there is no other legal basis for the processing.
  4. You object to the processing pursuant to Art. 21(1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21(2) GDPR.
  5. The personal data concerning you has been processed unlawfully.
  6. The erasure of the personal data concerning you is necessary to comply with a legal obligation under Union law or the law of the Member States to which the controller is subject.
  7. The personal data concerning you has been collected in relation to the services offered by information society services pursuant to Art. 8(1) GDPR.

Information to third parties

If the controller has made the personal data concerning you public and is obliged to erase it in accordance with Article 17(1) GDPR, it shall take reasonable steps, including technical measures, taking into account the available technology and implementation costs, to inform controllers who process the personal data that you, as the data subject, have requested them to delete all links to this personal data or copies or replications of this personal data.

Exceptions

The right to erasure does not apply if processing is necessary:

  1. for exercising the right of freedom of expression and information;
  2. for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
  3. for reasons of public interest in the area of public health pursuant to Art. 9(2)(h) and (i) and Art. 9(3) GDPR;
  4. for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes pursuant to Art. 89(1) GDPR, insofar as the right referred to in section a) is likely to render impossible or seriously impair the achievement of the objectives of that processing, or
  5. for the establishment, exercise or defence of legal claims.

 

5. Right to be informed

If you have exercised your right to rectification, erasure or restriction of processing against the controller, the controller is obliged to notify all recipients to whom your personal data has been disclosed of this rectification, erasure or restriction of processing, unless this proves impossible or involves disproportionate effort.

You have the right to be informed by the controller about these recipients.

 

6. Right to data portability

You have the right to receive the personal data concerning you that you have provided to the controller in a structured, commonly used and machine-readable format. You also have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where

  1. the processing is based on consent pursuant to Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR or on a contract pursuant to Art. 6(1)(b) GDPR and
  2. the processing is carried out using automated means.

In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another controller, where technically feasible. The freedoms and rights of other persons must not be affected by this.

The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

 

7. Right to object

You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Article 6(1)(e) or (f) GDPR; this also applies to profiling based on these provisions.

The controller shall no longer process the personal data concerning you unless the controller can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

If the personal data concerning you is processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for such marketing purposes; this also applies to profiling insofar as it is related to such direct marketing.

If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.

In connection with the use of information society services, you have the option of exercising your right to object by means of automated procedures using technical specifications, irrespective of Directive 2002/58/EC.

 

8. Right to revoke your declaration of consent under data protection law

You have the right to revoke your declaration of consent under data protection law at any time. Revoking your consent does not affect the legality of the processing carried out on the basis of your consent prior to revocation. Please send your revocation by email to kontakt@deutscheszentrumastrophysik.de.

 

9. Automated decision-making in individual cases, including profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision

  1. is necessary for entering into, or performance of, a contract between you and the controller,
  2. is authorised by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests, or
  3. is based on your explicit consent.

However, these decisions may not be based on special categories of personal data pursuant to Art. 9 (1) GDPR, unless Art. 9 (2) (a) or (g) applies and appropriate measures have been taken to protect your rights and freedoms and your legitimate interests.

With regard to the cases referred to in (1) and (3), the controller shall take appropriate measures to safeguard your rights and freedoms and your legitimate interests, including at least the right to obtain human intervention on the part of the controller, to express your point of view and to contest the decision.

 

10. Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement, if you consider that the processing of personal data relating to you infringes the GDPR.

The supervisory authority with which the complaint has been lodged shall inform the complainant of the progress and outcome of the complaint, including the possibility of a judicial remedy under Article 78 of the GDPR.